Use a clear subject line, state your lease end date, express interest in renewal, and request next steps—all in a formal tone.
- Include a concise subject line that mentions “Lease Renewal” and the property address.
- State the current lease expiration date early in the email.
- Express appreciation for the landlord’s management and your desire to continue tenancy.
- Request renewal terms, a timeline, and provide your contact details.
- Offer a reasonable deadline for receiving the updated lease agreement.
- Both models use a formal greeting and subject line that mentions lease renewal.
- Both state the current lease expiration date and express interest in continuing tenancy.
- Both request the landlord’s terms and next steps for renewal.
- One model specifies a desired lease duration and a deadline for receiving the new agreement, while the other does not mention duration or a specific deadline.
- One model highlights appreciation for maintenance and management, which the other omits.
Sample Professional Lease Renewal Email
Subject: Lease Renewal Request – [Your Full Name] – [Property Address]
Dear [Landlord’s Name],
I hope this message finds you well. I am writing to formally inquire about renewing my lease for the premises located at [Property Address]. My current lease is set to expire on [Current Lease End Date], and I would like to continue residing here for an additional [desired duration, e.g., one year].
I have thoroughly enjoyed living at the property and appreciate the prompt maintenance and professional management you provide. To ensure a smooth transition, I would be grateful if you could let me know:
- Whether the lease can be extended under the existing conditions or if any adjustments (e.g., rent, lease terms) are anticipated.
- The timeline for finalizing the renewal, including when an updated lease agreement might be available for review. I would appreciate receiving the revised document by [desired date, e.g., within 14 days] so I can sign promptly.
Please feel free to contact me at your convenience to discuss any details. I can be reached by replying to this email or by phone at [Your Phone Number].
Thank you for your time and consideration. I look forward to your favorable response and to continuing my tenancy at [Property Address].
Sincerely,
[Your Full Name]
[Unit Number, if applicable]
[Phone Number] | [Email Address]
Key Elements to Include
- Clear subject line with “Lease Renewal” and property details.
- Lease expiration date and desired renewal term.
- Positive remarks about the property and landlord’s management.
- Request for renewal terms and a timeline for the new lease.
- Contact information for prompt follow‑up.
(References: lease renewal email templates and best practices 136)